How Often Should an Office Be Professionally Cleaned?

Keeping an office clean is essential for the health and wellbeing of your team, the impression you make on clients, and the overall productivity of your workplace. But how often does your office actually need to be professionally cleaned? The answer depends on several factors — and this guide will help you work out the right schedule.

Daily Cleaning: What Should Happen Every Day?

For most offices with regular daily use, certain tasks need to be carried out every working day. These include:

• Emptying waste bins throughout the office and kitchen areas
• Cleaning and sanitising kitchen surfaces, sinks, and appliances
• Cleaning and sanitising toilets, basins, and replenishing consumables
• Vacuuming carpeted areas or mopping hard floors in high-traffic zones
• Wiping down reception desks and communal touch points

Daily cleaning of welfare facilities — toilets and kitchen areas — is non-negotiable for any office with regular staff. These areas deteriorate quickly and have a direct impact on staff satisfaction and hygiene.

Weekly Cleaning: What Should Happen Each Week?

In addition to daily tasks, a weekly clean typically covers:

• Vacuuming under desks and behind furniture
• Wiping down desk surfaces, monitors, and telephone handsets
• Cleaning internal glass partitions and doors
• Cleaning skirting boards and door frames
• Thorough cleaning of kitchen appliances (microwave, fridge)
• Mopping all hard floors, including lower-traffic areas

Periodic Deep Cleaning

Beyond routine cleaning, offices benefit from a periodic deep clean to address areas that daily and weekly cleaning doesn't cover. This typically includes:

• Cleaning high-level surfaces, ceiling vents, and light fittings
• Professional carpet cleaning to remove embedded soiling and refresh appearance
• Cleaning behind and underneath all furniture
• Descaling taps and shower heads in welfare facilities
• Cleaning external windows

For most offices, a deep clean twice a year is appropriate — typically in spring and autumn. High-footfall offices or client-facing environments may benefit from quarterly deep cleans.

How Office Size and Footfall Affect Frequency

A small office with five employees working three days a week has very different needs to an open-plan office with fifty staff working five days a week. Key factors to consider include:

• Staff numbers: More people means more mess and more wear on facilities
• Working hours: Offices used outside of standard hours may need evening and morning cleans
• Client visits: Client-facing offices need to maintain a higher standard at all times
• Type of work: Creative or trade-based businesses may generate more mess than professional services firms

Signs Your Office Needs More Frequent Cleaning

• Staff are regularly commenting on the cleanliness of shared areas
• Bins are frequently overflowing before the next visit
• Toilets feel dirty between cleaning visits
• There is a persistent smell in the kitchen or welfare areas
• Carpets are looking flat and dirty between periodic cleans

Get the Right Schedule for Your Office

Multrex Maintenance provides professional office cleaning across Essex and the surrounding areas. We'll assess your workplace and recommend the right cleaning frequency and scope to keep your office looking its best. Contact us for a free quote.